{"id":42865,"date":"2026-07-12T10:10:01","date_gmt":"2026-07-12T08:10:01","guid":{"rendered":"https:\/\/translax.eu\/?page_id=42865"},"modified":"2026-07-12T10:46:32","modified_gmt":"2026-07-12T08:46:32","slug":"file-preparation-for-translation","status":"publish","type":"page","link":"https:\/\/translax.eu\/en\/file-preparation-for-translation\/","title":{"rendered":"File Preparation for Translation"},"content":{"rendered":"

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File preparation<\/strong> for translation<\/span><\/h1>
Translation quality is determined before translation begins. Incorrect segmentation, text hidden in graphics, lost layers or a poor conversion can reduce translation quality and multiply the cost of corrections. Since 2010, we have prepared technical documentation, design files and publications so that they move safely through the translation process \u2013 ours, your team’s or another provider’s \u2013 and can be reassembled without surprises.<\/span><\/div>
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<\/div>[vc_column_text]SEND A FILE FOR A FREE ASSESSMENT<\/span><\/a>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=”1\/4″]
<\/div>[vc_column_text]VIEW SERVICES<\/span><\/a>[\/vc_column_text][\/vc_column_inner][vc_column_inner width=”1\/4″][\/vc_column_inner][\/vc_row_inner][\/vc_column][\/vc_row][vc_row bg_type=”bg_color” bg_override=”full” parallax_content=”parallax_content_value” enable_overlay=”off” seperator_enable=”seperator_enable_value” seperator_type=”xlarge_triangle_seperator” seperator_position=”bottom_seperator” seperator_shape_background=”#ffffff” css=”.vc_custom_1783810252991{margin-top: 0px !important;margin-bottom: 0px !important;padding-top: 0px !important;padding-right: 0px !important;padding-bottom: 0px !important;padding-left: 0px !important;}” bg_color_value=”#f2f2f2″][vc_column][vc_column_text el_class=”w-breadcrumbs-audyt-tlum”]Translation agency translax<\/a><\/span><\/span>[\/vc_column_text]
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A source file can support translation \u2013 or sabotage it<\/span><\/h2>
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CAT tools and translation engines \u2013 including AI \u2013 process the structure they receive. A line break inserted in the middle of a sentence splits a logical segment. Text embedded in a graphic may not reach the translation process at all. A multilingual document without proper content separation mixes languages in the translation memory. An incorrect conversion of a technical drawing can remove layers, styles and continued editability.<\/p>\n

We solve these problems before translation begins. We prepare material for end clients, localisation teams and, on a white-label basis, other translation agencies.<\/p>\n

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We prepare each document for a specific process, not simply a specific file format<\/h2>\n

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OCR and document reconstruction<\/h3>
We convert scans, non-editable PDFs and paper documents into files ready for safe segmentation in a CAT environment. We recreate the document’s structure, styles and logic \u2013 not just its text.<\/p>\n

If several logical pages have been placed on a single sheet, we assess the workload in proportion to the content and required output format.<\/div><\/div>[\/vc_column_inner][vc_column_inner width=”1\/2″]

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Technical drawings and diagrams<\/h3>
We work with DWG\/DXF and Visio files, as well as electrical documentation, without destroying the vector structure. We preserve layers, styles, line weights and the elements required for further design work.<\/p>\n

We prepare the text for translation and, once it has been translated, assemble the material again in the agreed format.<\/div><\/div>[\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=”1\/2″]

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Design formats and DTP<\/h3>
We prepare projects created in InDesign (INDD\/IDML), Figma, Photoshop (PSD) and Illustrator (AI). We organise styles, extract text from graphics, protect non-translatable elements and control text flow and line breaks.<\/p>\n

After translation, we can provide final DTP typesetting tailored to the target language.<\/div><\/div>[\/vc_column_inner][vc_column_inner width=”1\/2″]

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Repairing apparently editable files<\/h3>
Being able to type in a document does not mean that it is suitable for translation. Line breaks in the middle of sentences, manual formatting, text saved as graphics and unstructured multilingual documents cause segmentation errors and increase the cost of quality control.<\/p>\n

We organise the structure, protect tags, separate content and lock elements excluded from translation.<\/div><\/div>[\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=”1\/2″]

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Preparation for machine translation and AI<\/h3>
If you translate in your own environment \u2013 using DeepL, an AI tool, a CAT system or another process \u2013 we will prepare the segmentation, tags, variables and structure required for reassembly. We will also extract content saved in graphics.<\/p>\n

If you prefer to outsource the entire process, see our AI translation service for business<\/a>.<\/div><\/div>[\/vc_column_inner][vc_column_inner width=”1\/2″]

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Post-translation DTP and delivery<\/h3>
After translation, we provide final DTP typesetting with typographic checks for the target language. If the full layout does not need to be recreated, we can deliver the material in a bilingual table, with the source text alongside the translation.<\/p>\n

This is a practical solution when typesetting is handled by the client’s team or designer.<\/div><\/div>[\/vc_column_inner][\/vc_row_inner]

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How the process works<\/strong><\/span><\/h2>
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Step 1.<\/strong><\/h2>\n

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Material \u2013 you send a file, sample or representative set of documents and tell us how it will be used.<\/span><\/h2>\n

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Step 2.<\/strong><\/h2>\n

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Assessment \u2013 we check editability, structure, format, segmentation and the extent of any reconstruction required.<\/span><\/h2>\n

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Step 3.<\/strong><\/h2>\n

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Preparation \u2013 we carry out the agreed OCR, clean-up, extraction, conversion or DTP work.<\/span><\/h2>\n

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Step 4.<\/strong><\/h2>\n

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Quality control and delivery \u2013 we check completeness and deliver a file ready for translation, further typesetting or use in the client’s system.<\/span><\/h2>\n

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We agree the output format and subsequent process before work begins.
\nThis allows us to prepare the document specifically for translation in a CAT, MT\/AI, DTP or client environment.<\/span><\/h5>\n

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Not sure whether your file needs preparation<\/strong>?<\/span><\/h2>
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Send us the material. We will assess its editability, structure and suitability for the planned process free of charge, and recommend the simplest safe approach.<\/p>\n

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SEND A FILE FOR A FREE ASSESSMENT<\/span><\/a>[\/vc_column_text][\/vc_column][vc_column]

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Why translax<\/strong>?<\/span><\/h2>[vc_column_text]<\/p>\n

We treat the file as part of the process, not merely as an attachment.<\/span><\/p>\n

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Engineering, not \u2018Save As\u2019<\/h3>
We analyse structure, segmentation, styles, layers, tags and continued editability. We select the preparation method for the actual process, not simply the file extension.<\/span><\/div><\/div>[\/vc_column_inner][vc_column_inner width=”1\/2″ css=”.vc_custom_1783801000156{padding-right: 20px !important;}”]
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Technical expertise<\/h3>
We combine linguistic expertise and DTP skills with experience in industrial, technical and corporate documentation.<\/span><\/div><\/div>[\/vc_column_inner][\/vc_row_inner][vc_row_inner][vc_column_inner width=”1\/2″ css=”.vc_custom_1783800994793{padding-right: 20px !important;}”]
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One partner for the entire process<\/h3>
We can prepare the file, translate it, apply the selected level of control and typeset the finished document.<\/span><\/div><\/div>[\/vc_column_inner][vc_column_inner width=”1\/2″ css=”.vc_custom_1783801005616{padding-right: 20px !important;}”]
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White-label and NDA<\/h3>
We also work as a production partner for translation agencies and localisation teams. Communication with the end client remains with the commissioning agency unless agreed otherwise.<\/span><\/div><\/div>[\/vc_column_inner][\/vc_row_inner]
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Since 2010, we have prepared technical documentation, design files and publications for safe use in translation processes.<\/span><\/em><\/p>\n

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